Apostille & Embassy Legalization in Japan

One-stop support for apostille, consular legalization, translation, notary, MOFA, and international delivery.

Apostille from JPY 27,500

Consular Legalization from JPY 44,000

We determine the correct procedure based on your destination country and handle the entire process on your behalf. Consular legalization fees vary by destination country based on each embassy's application procedures.

✓ Translation / Notary / MOFA / Embassy
✓ Certified Translation available
✓ Full process coordination
✓ International shipping (EMS / DHL)

TAKE THE NEXT STEP

Not sure which procedure is required? We review your documents and guide you to the correct process.

Request a Quote How It Works Handled Documents & Supported Countries

International clients are welcome. We can also arrange EMS or DHL delivery after completion.

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About Japan Apostille Center (JAC)
Fast, Reliable, English-Support Service by Certified Administrative Scrivener's Office in Japan

Japan Apostille Center (JAC) is a private agent providing Apostille application and Embassy Legalization/Attestaion application service in Japan, which is run by an administrative scrivner's office certified by Japanese government. We file Apostille and Legalization/Attestation applications to the Ministry of Foreign Affairs of Japan / Foreign Embassies located in Japan on behalf of clients all over the world.
We provide fast Apostille / Legalization / Attestation application, international delivery, and translation service.

About Japan Apostille Center (JAC)
Fast, Reliable, English-Support Service by Certified Administrative Scrivener's Office in Japan

Japan Apostille Center – Apostille & Consular Legalization Specialist

Apostille from JPY 27,500 / Consular Legalization from JPY 44,000

We handle the entire process and determine the correct procedure for your destination country. Consular legalization fees vary by destination country based on each embassy's application procedures.

✓ Translation / Notary / MOFA / Embassy

✓ Full process coordination

✓ Certified Translation available

✓ International shipping (EMS / DHL)

Request a Quote

Why choose Japan Apostille Center?
Reasons to work with us

Document authentication procedures require a high level of expertise, as appropriate judgment must be made for each case depending on the differences in systems and practices of each country.
At our center, based on our extensive practical experience, we handle the entire process in one-stop service, including translation (certified translation), notarization, the Ministry of Foreign Affairs, and embassies, and support obtaining Apostille and consular legalization in the most appropriate manner.
We minimize the risk of procedural errors and rework, and ensure reliable and efficient document authentication.

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A Specialized Structure Focused on Apostille and Consular Legalization

Established based on extensive practical experience in handling international documentation through years of immigration and visa-related work for foreign nationals as an administrative scrivener office specializing in international services. By understanding both the institutional background and practical operations of each country, we design the most appropriate authentication route, and maintain a high level of expertise and consistent quality by specializing in the document authentication field.

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Expertise in Procedures of the Ministry of Foreign Affairs and Foreign Embassies/Consulates

The practical requirements and procedures for Apostille and consular legalization vary by country. Even the application method differs depending on the country, such as postal application, in-person submission, or online application. Based on practical operations of the Ministry of Foreign Affairs and foreign embassies, we provide comprehensive support from determining document eligibility to selecting the appropriate application method and translation approach.

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One-Stop Service Covering Translation, Notarization, and Authentication

We provide translation into various languages including English, Portuguese, Chinese, Vietnamese, Thai, Russian, Spanish, Dutch, and Italian, along with certified translation, notarization procedures, Ministry of Foreign Affairs authentication, applications to embassies and consulates, and international delivery after authentication. By handling everything in one place, we reduce the burden of dealing with multiple parties and ensure fast and accurate completion of the authentication process.

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Proven Track Record Trusted Across Borders

We have handled numerous document authentication cases not only for clients within Japan, but also for individuals and companies residing overseas who contact us directly. In addition to our ability to manage procedures smoothly across time zones and language barriers, we have established a system to collaborate with overseas professionals and partners when necessary. These capabilities have earned us continued trust as a reliable specialist window for cross-border document authentication.

In addition to the four main features of Japan Apostille Center described above, the following outlines the specific benefits you can gain by using our services.

Features of Our Services

Benefits You Receive

Pre-check System

We verify in advance the condition of original documents, contents, presence of signatures/seals, and whether supporting documents are required, ensuring that no deficiencies arise at the application stage.

If issues are discovered after submission, reissuance and resubmission may be required, increasing both time and cost. Our pre-check process helps minimize such rework.

Minimization of rework and smoother workflow

Process Structuring and Clear Timeline

From the initial stage, we clarify “what is required” and “where time will be needed,” and present the process with clear milestones.

We clarify “which stage you are in” and “what comes next.” Even for time-sensitive cases, this enables a clear outlook on completion timing and makes it easier to manage subsequent procedures following Apostille or consular legalization.

Clarity of process and control over subsequent steps

Strict Document Management

As we handle important documents such as certificates and powers of attorney, we always use traceable methods when exchanging documents with clients and related institutions, thereby preventing loss.

Even in procedures requiring original documents, risks such as loss or mix-ups are minimized. Clients are not required to carry important documents outside, helping prevent loss or damage in advance.

Secure handling of important documents and clear traceability

Clear Communication and Organized Information

When contacting clients regarding required information and confirmations, we provide clear and accurate guidance. We emphasize communication that makes it easy to understand “what needs to be done now.”

Even in procedures where information can easily become scattered, the need for repeated confirmations is reduced, making decision-making and preparation easier. This ensures a smoother and more stable process.

Reduced communication burden and stable process management

Japan Apostille Center – Apostille & Consular Legalization Specialist

Apostille from JPY 27,500 / Consular Legalization from JPY 44,000

We handle the entire process and determine the correct procedure for your destination country. Consular legalization fees vary by destination country based on each embassy's application procedures.

✓ Translation / Notary / MOFA / Embassy

✓ Full process coordination

✓ Certified Translation available

✓ International shipping (EMS / DHL)

Request a Quote

Documents We Handle
Organized by Category

Documents subject to Apostille or consular legalization are wide-ranging. Below is an overview of the documents we handle, organized by category.
※ Documents marked "View Details" have their own dedicated guide page.
※ The exact documents required and whether certification is necessary can vary depending on the destination country, receiving institution, and the nature of the document. Please feel free to contact us to discuss your specific case.

01Identity & Family Documents

Birth Certificate

Common uses: Proof of birth for overseas birth registration, nationality acquisition, and visa applications

View Details→

Family Register (Koseki Tohon)

Common uses: Proof of family relationships for marriage, inheritance, and nationality matters (includes certificates of marriage/birth registration entries and certificates of divorce acceptance)

Certificate of Legal Capacity to Marry

Common uses: Proof of eligibility to marry for international marriage procedures overseas

Certificate of Celibacy / Single Status

Common uses: Proof of single status for marriage procedures and visa applications overseas

Legal Heir Information List

Common uses: Inheritance procedures for overseas assets, estate division discussions, and submissions to financial institutions

Passport Copy

Common uses: Certified identity document attached to contracts, registrations, and visa applications

02Residency, Qualifications & Daily Life

Residency Certificate

Common uses: Proof of current address for visa applications/renewals and local account opening

Police Certificate

Common uses: Work visa and permanent residency applications, overseas immigration screening

Diploma / Transcript

Common uses: Study abroad, work-qualification screening, and academic credential recognition

Japanese Language Proficiency Certificate / Score Report

Common uses: Proof of Japanese language ability for overseas work and study visa applications

Resume / Curriculum Vitae

Common uses: Overseas work visa applications, submission to local employers

Certificate of Enrollment

Common uses: Proof of school enrollment for study visa applications

Certificate of Employment

Common uses: Proof of current employment for work visa applications

License / Permit (Various)

Common uses: Overseas submission of driver's licenses and other qualification licenses, local proof of qualification

Pension Certificate

Common uses: Overseas pension-benefit procedures, residency status screening

Tax Payment Certificate

Common uses: Overseas investment and immigration screening, proof of financial standing for local account opening

03Corporate & Legal Documents

Certificate of Registered Matters

Common uses: Proof of company existence for overseas local entity formation, branch registration, and contract signing

Articles of Incorporation (Copy)

Common uses: Proof of the parent company's governing rules for overseas branch or local entity formation

Minutes of the Board of Directors Meeting

Common uses: Proof of major overseas resolutions such as officer appointments and capital increases

Letter of Acceptance of Directorship

Common uses: Director appointment procedures at an overseas local entity

Financial Statements

Common uses: Overseas investment screening, proof of financial standing for local entity formation and tender procedures

Contract / Agreement

Common uses: Signing contracts with overseas business partners, filings with local authorities

Deed of Consent to Transfer

Common uses: Submission to overseas parties in connection with the transfer of shares, equity, or other rights

Power of Attorney

Common uses: Delegating procedures to an agent overseas (real estate, corporate registration, litigation, etc.). Also covers SPA (Special Power of Attorney), Authorization Letters, and equivalent delegation documents

Affidavit

Common uses: Sworn statements of fact (single status, dependency status, etc.), evidentiary material for administrative and legal proceedings

Court Documents (Judgment / Certificate of Case Closure, etc.)

Common uses: Overseas litigation-related procedures, recognition and enforcement of judgments

Official Gazette

Common uses: Proof of statutory public notices such as company dissolution or capital reduction announcements

04Trade & Other Documents

Certificate of Origin

Common uses: Import/export customs procedures, proof of origin in trade transactions

Commercial Invoice

Common uses: Import/export customs clearance, trade settlement documentation

National Diet Library Article Certification, etc.

Common uses: Proof of existence of published materials or articles, submissions for academic or research purposes

We may be able to assist with other documents not listed above. If your document isn't listed, please contact us — we're happy to discuss your specific case.

Countries We Handle
By Region

Our center supports Apostille acquisition for documents submitted to Hague Convention member countries. We also handle consular legalization for countries requiring embassy legalization (non-Hague countries), after confirming each country's specific requirements.

○ Countries Requiring Consular Legalization (Non-Hague Convention Countries)

Countries with a "View Details" label have their own dedicated country page.

01Middle East

Qatar

View Details→

UAE (United Arab Emirates)

View Details→

Kuwait

View Details→

Yemen

Iraq

View Details→

Iran

Lebanon

02Asia

Afghanistan

Myanmar

Laos

Vietnam

View Details→

Thailand

View Details→

Malaysia

View Details→

Nepal

Sri Lanka

03Latin America & Caribbean

Jamaica

04Africa

Egypt

Algeria

Angola

Ethiopia

Eritrea

Uganda

Nigeria

Ghana

※ Requirements may vary by country, including document type, whether translation is required, translation guidelines, authentication procedures, and prescribed formats for submission. If you are unsure, please contact us with your destination country and the details or scans of your documents.

○ Countries Eligible for Apostille (Hague Convention Member Countries)

For these countries and regions, the procedure is generally completed with an Apostille issued by the Ministry of Foreign Affairs of Japan.
However, even for Hague Convention member countries, additional consular legalization or translation certification may be required in some cases, depending on the receiving authority, document type, and translation requirements.

01Asia & Middle East

Armenia / Azerbaijan / Bahrain / Bangladesh / Brunei / China / Georgia / Hong Kong SAR / India / Indonesia / Israel / Kazakhstan / Kyrgyzstan / Macau SAR / Mongolia / Oman / Pakistan / Philippines / Saudi Arabia / Singapore / South Korea / Tajikistan / Turkey / Uzbekistan

02Europe

Albania / Andorra / Austria / Belarus / Belgium / Bosnia and Herzegovina / Bulgaria / Croatia / Cyprus / Czech Republic / Denmark / Estonia / Finland / France / Germany / Greece / Hungary / Iceland / Ireland / Italy / Kosovo / Latvia / Liechtenstein / Lithuania / Luxembourg / Malta / Moldova / Monaco / Montenegro / Netherlands / North Macedonia / Norway / Poland / Portugal / Romania / Russia / San Marino / Serbia / Slovakia / Slovenia / Spain / Sweden / Switzerland / Ukraine / United Kingdom

03Africa

Botswana / Burundi / Cape Verde / Eswatini / Lesotho / Liberia / Malawi / Mauritius / Morocco / Namibia / Rwanda / São Tomé and Príncipe / Senegal / Seychelles / South Africa / Tunisia

04North America

Canada / United States

05Latin America & Caribbean

Antigua and Barbuda / Argentina / Bahamas / Barbados / Belize / Bolivia / Brazil / Chile / Colombia / Costa Rica / Dominica / Dominican Republic / Ecuador / El Salvador / Grenada / Guatemala / Guyana / Honduras / Jamaica / Mexico / Nicaragua / Panama / Paraguay / Peru / Saint Kitts and Nevis / Saint Lucia / Saint Vincent / Suriname / Trinidad and Tobago / Uruguay / Venezuela

06Oceania

Australia / Cook Islands / Fiji / Marshall Islands / New Zealand / Niue / Palau / Samoa / Tonga / Vanuatu

Japan Apostille Center – Apostille & Consular Legalization Specialist

Apostille from JPY 27,500 / Consular Legalization from JPY 44,000

We handle the entire process and determine the correct procedure for your destination country. Consular legalization fees vary by destination country based on each embassy's application procedures.

✓ Translation / Notary / MOFA / Embassy

✓ Full process coordination

✓ Certified Translation available

✓ International shipping (EMS / DHL)

Request a Quote

How it works
General flow until delivery

All procedures can be completed entirely online and by mail, allowing you to request our services from anywhere in Japan or overseas.
From the initial consultation to contract and payment, document handling, translation, authentication procedures, and return delivery via international shipping, our specialists provide consistent, end-to-end support.
Below is a general overview of the process from your request to receiving your authenticated documents.

How it works
General flow until delivery

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STEP 01

Inquiry and Document Review

We confirm the destination country, type of documents, and your preferred timeline.
Based on this, we determine whether an Apostille is sufficient or consular legalization is required, and whether translation or notarization is necessary, and guide you through the required procedures.

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STEP 02

Agreement and Payment

If there are no issues with the proposed plan, we will finalize the request and begin the procedure.
Payment is generally required in full in advance (this may vary if special services are required).

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STEP 03

Submission of Required Documents

Documents that require originals must be submitted by mail.
If additional materials or translation drafts are required after review, we will inform you at that stage.
If you request document acquisition services, we will obtain the necessary documents at this stage.

🧾

STEP 04

Preparation for Translation, Notarization, and Authentication

If necessary, we prepare translations and certified translations, then proceed to notarization at a notary office, authentication by the Ministry of Foreign Affairs, and consular legalization at the relevant embassy or consulate.
Procedures are carried out in the appropriate order according to each country’s requirements.

📦

STEP 05

Completion and Delivery

Once the procedures are completed, the authenticated documents will be delivered to you.
If international shipping is required, we will arrange delivery after confirming the shipping method (EMS, DHL, etc.).

Japan Apostille Center – Apostille & Consular Legalization Specialist

Apostille from JPY 27,500 / Consular Legalization from JPY 44,000

We handle the entire process and determine the correct procedure for your destination country. Consular legalization fees vary by destination country based on each embassy's application procedures.

✓ Translation / Notary / MOFA / Embassy

✓ Full process coordination

✓ Certified Translation available

✓ International shipping (EMS / DHL)

Request a Quote

Service & Price
Transparent Pricing & Quotation

Fees vary depending on the type of documents, destination country, and required authentication method.
The following provides a general pricing guide. A formal quotation will be provided individually after reviewing your documents.

Service & Price
Transparent Pricing & Quotation

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PRICE 01

Apostille

Fees for obtaining an Apostille on Japanese documents to be submitted to Hague Convention member countries.

* If an Apostille is required for translated documents, notarization fees will apply as for private documents.

Public Documents	JPY27,500 / per document
Private Documents	JPY27,500 + JPY12,500 (notary fee) / per document
Additional Copies	JPY11,000 / per additional copy (For private documents, additional notary fee of JPY12,500 per copy applies)

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PRICE 02

Consular Legalization

One-stop service including both MOFA authentication and consular legalization at embassies/consulates.

* If a consular legalization is required for translated documents, notarization fees will apply as for private documents. Consular legalization fees vary by destination country based on each embassy's application procedures.

Base Fee	JPY44,000〜 / per document + consular fees (Private documents require additional JPY12,500 notary fee)
Additional Copies (Same country)	JPY11,000 / per additional copy + consular fees (Private documents require additional JPY12,500 notary fee)

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PRICE 03

Translation (Certified Translation) & Document Retrieval

Fees for translation and document retrieval services required in connection with authentication procedures.

Translation	Quoted individually based on content and volume
Certified Translation	Quoted individually based on content and volume
Government-issued Documents (Japan)	From JPY11,000 / per document
Educational Institutions	From JPY11,000 / per document

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PRICE 04

Return & International Shipping

Fees for domestic return and international shipping after completion of authentication.

Domestic Delivery	Included (via Japan Post)
International Shipping (EMS)	On request
Express Shipping (DHL)	On request

Japan Apostille Center – Apostille & Consular Legalization Specialist

Apostille from JPY 27,500 / Consular Legalization from JPY 44,000

We handle the entire process and determine the correct procedure for your destination country. Consular legalization fees vary by destination country based on each embassy's application procedures.

✓ Translation / Notary / MOFA / Embassy

✓ Full process coordination

✓ Certified Translation available

✓ International shipping (EMS / DHL)

Request a Quote

Certified Translation
Certification of Translation Accuracy

For documents submitted overseas, translation may be required. In some cases, depending on the requirements of the receiving authority or the nature of the procedure, a “Certified Translation” may be necessary to ensure the authenticity of the translation. A Certified Translation is a translated document accompanied by the translator’s signature (or equivalent), certifying that the translation accurately reflects the original text.

Our office provides Certified Translation services. In addition to the translator’s signature, we affix our official stamp to indicate that the translation has been prepared or reviewed by our office.

As the necessity and required format of translations vary depending on the destination, please feel free to contact us via the quotation request form if you are unsure about the requirements.

Client's Review & Case Studies
Past Projects

We have received feedback from clients who have used the services of the Japan Apostille Center.
Given the nature of document authentication, many clients have highlighted the accuracy of our work, the clarity of the process, and the professionalism of our communication.

Client's Review & Case Studies
Past Projects

Nelson Atip Nema

November 2025

★★★★★

It was worth paying for the apostille service because the service was done very fast in just one day.

Remco Rehberg

August 2025

★★★★★

Very much enjoyed working with this company. Very prompt replies to all communication, pro-active and thorough. Will work together again in the future and can highly recommend!

Hennot BD

May 2025

★★★★★

The Japan Apostille Center is like a hydration station during a marathon. Sugita-san arranged notarization and signature certification for our bank documents and completely removed our stress.

J Hancock

May 2025

★★★★★

Sugita-san is one of the most helpful professionals I have worked with. He helped secure important documents for our move to Thailand.

Jacqueline Sadohara

May 2025

★★★★★

Sugita-san was efficient and competent in handling documentation for an apostille that I needed quickly.

Claudio Zinetti

March 2025

★★★★★

We appreciate your excellent support and service. Your lawyer office is first class.

※ The above reviews are based on reviews from the Google Business Profile of Japan Apostille Center (operated by SUGITA International Office).

Italy

Italian Consular Legalization (Translation Certification) / Certificate of Acceptance of Birth Registration (Italian Translation)

Thailand

Thailand Consular Legalization / Power of Attorney for Trademark Renewal, Certificate of Company Registration

USA

Apostille for USA / Certificate of Acceptance of Birth Registration

Brazil

Apostille for Brazil / Certificate of Company Registration, Articles of Incorporation, Power of Attorney

China

Apostille for China / Certificate of Company Registration

Colombia

Apostille for Colombia / Pharmaceutical Certificates, Specification Sheets

Philippines

Apostille for Philippines / Income Certificate

Apostille for UK / Family Register (Koseki Tohon)

Mexico

Apostille for Mexico / Pharmaceutical Documents for Major Pharmaceutical Company

Costa Rica

Apostille for Costa Rica / Pharmaceutical Certificate Issued by Ministry of Health, Labour and Welfare

Kuwait

Kuwait Consular Legalization / Degree Certificate, Academic Transcript

United Arab Emirates

UAE Consular Legalization / Birth Certificate

Client's Voice & Case Studies
Past projects

Below are selected client reviews and case studies showing how we assist overseas clients with Apostille and legalization (attestation) procedures in Japan, all handled online by certified professionals.

Nelson Atip Nema

November 2025

★★★★★

It was worth paying for the apostille service because the service was done very fast in just one day..

Remco Rehberg

August 2025

★★★★★

Very much enjoyed working with this company. Very prompt replies to all communication, pro-active and thorough. Will work together again in the future and can highly recommend!

Hennot BD

May 2025

★★★★★

Read full review

The Japan Apostille Center is like a hydration station during a marathon, or a warm kotatsu during a snowstorm. Recently, a family member and I fell into a quandary while trying to close foreign bank accounts. We needed our bank closure documents notarized, and we needed legal confirmations (or apostille guarantees) of our signatures. At my wits end, I found the Japan Apostille Center through a Google search and contacted Sugita-san, and his services proved to be excellent. Patient, diligent, frank, kind, polite, friendly, attentive to detail, thorough, and prompt in his email responses, Sugita-san was easy to correspond with, easy to approach with questions and clarifications, open to providing explanations when I got confused, and clear when offering guidance and instructions. He arranged for our bank documents to be notarized and prepared declaration letters legally confirming our signatures, completely eliminating our anxiety and stress. Excellent services like this are what we like paying for. Thank you, Sugita-san and the Japan Apostille Center, for your work and your efforts! Working with you was fun and educational, and when my family or I am in need of legal assistance that is within your scope of expertise, we will surely contact you again! Take care, and may God bless the work of your hands!

J Hancock

May 2025

★★★★★

Read full review

Sugita-san is by far one the most helpful professionals I've had the pleasure of working with. He was able to help secure two very vital documents we needed to move to Thailand with. One of them was our marriage certification authentication with the Thai Consulate. I'm beyond grateful for all of the support we received these last few months. I would be happy to recommend and utilize him again.

Jacqueline Sadohara

May 2025

★★★★★

Immigration Lawyer Sugita san was efficient and competent in handling documentation for an apostille that I needed quickly. I highly recommend other foreigners to use this firm for legal documents and advice pertaining to the Japan government.

Claudio Zinetti

March 2025

★★★★★

Read full review

Dear Sugita-san
Yesterday we received the document, We appreciate your excellent support, service and work.
If we need again some support for other issues in Japan or friend from us we give them your address.
We hope to meet each other in Japan, Thailand or Switzerland and then you and your Accompaniment are invited for dinner.
Your Lawyer Office is first class
Thank you and best regards
Claudio Zinetti & Chanthakarn Kamkla

Dear Sugita-san — Yesterday we received the document. We appreciate your excellent support, service and work. If we need again some support for other issues in Japan or friend from us we give them your address. We hope to meet each other in Japan, Thailand or Switzerland...

The reviews above are excerpts from posts submitted to the Google Business Profile of Immigration Lawyer SUGITA International Office (行政書士スギタ国際事務所), the operator of Japan Apostille Center.